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reference: 11241903000127

documentId: 11241903000127

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Stillingstittel: Leader Administrative Services

Stillingsbeskrivelse:

The Leader -- Administrative Services supervises the daily support operations of our company and plan the most efficient administrative procedures. The goal is to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.

The Administrative Leader will be part of the local Heli-One Management Team.

Responsibilities

• Plan and coordinate administrative procedures and systems and advise ways to streamline processes to enable successful operations
• Ensure the smooth and adequate flow of information within the company to facilitate effective and efficient operations
• Responsible for company-wide email
• Responsible for all internal communication and marketing -- preparation and publication of information.
• Responsible for all communication in respect of landing pad, local media
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.) in alignment with functional responsible, eg. HR, Finance, HSEQ, etc.
• Ensure operations adhere to policies and regulations in alignment with other functional responsible, eg. HR, Finance, HSEQ, etc.
• Produces business relevant information and analytics by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, analyzing, data, and graphics
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and review information; initiating telecommunications, preparing presentations, etc.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive within defined mandate.
• Act as the administrative support for the Board of Directors for all legal entities in Heli-One European Operations
• Maintains customer confidence and protects operations by keeping information confidential.
• Supports/drives various projects
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Owner of all administrative contracts and SLAs -- negotiation and follow-up
• Administration of the company office plan.
• Coordinate signatures of Company contracts and agreements
• Member of the Emergency Response team with responsibilities to scribe and take care of all admin matters
• Other tasks and projects assigned by leader.
• Expected to challenge status quo by introducing alternative solutions and perspectives
• Personnel responsibility
• Travel may be required

Qualifications & Attributes

• Proven experience as leader
• Extensive relevant experience, eg. Finance, human resources, facility management, general administration, etc.
• In-depth understanding of office management procedures, departmental and relevant legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office and other relevant IT-tools
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• Relevant higher education is requested - minimum Bachelor level.
• Fluent in English and Norwegian (spoken and written)
• Ability to constructively challenge and interact with Senior Executives
• Be self-driven and take initiative to solve issues and improve existing processes
• Committed to our company's values and high ethical standards

This is a permanent full time position based in Stavanger, Norway and reports to Managing Director and supports President in Heli-One.

For any questions please contact Liv Anita Caycedo, Senior Recruitment Advisor, liv.caycedo (at) heli-one.com / tel +47 91 39 51 64

Please apply by submitting your application and resume by e-mail to Liv Anita Caycedo, Senior Recruitment Advisor, liv.caycedo (at) heli-one.com, to be considered for this position. Application due date is 22nd of April 2019. Only candidates invited to the recruitment process will be contacted.

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numberOfPosts: 1

jobCategoriesCodes_0: http://data.europa.eu/esco/isco/C1349

abstractJV_contact_0: See jobabstractJV_description

contractTypeCodes_0: fulltime

Arbeidsgiver Navn: Heli-One Norway AS

source: NAV