Stillingstittel: Receptionist (ref.nr. 3044065725)

Stillingsbeskrivelse:
Médecins Sans Frontières (MSF) is an independent medical humanitarian organisation that saves lives and alleviates suffering, regardless of its beneficiaries’ political and religious affiliations. To improve the situation for people in need, our field workers speak out about atrocities and injustice. Each year approximately 2.750 international field workers go on more than 7.000 humanitarian missions to more than 65 countries worldwide, where they work alongside more than 31.000 national staff members. MSF has offices in 33 countries (21 sections, 12 branch offices). MSF Norway was opened in 1996 and at present has around 55 people employed in the office in Oslo, and sends field workers on approximately 100 missions every year, as well as fundraisers in different locations around Norway. The organisation was awarded the Nobel Peace Prize in 1999.​

We strive for the Medecins Sans Frontieres office in Oslo to be a welcoming place for staff, field workers and guests at all times. As part of the Facilities Management team, the reception play a crucial role in this. Receptionists answer calls from inside MSF and externally and provide the best possible service. They welcome guests, including field workers who come for briefings and debriefings. They manage the reception area, including the information screen placed there. And they assist office staff with selected administrative tasks, including booking of flights and hotels. Receptionists need to be eager to give the best possible support to anyone who contacts them or visits the office. They do so with a strong commitment to high professional standards and to the medical humanitarian principles of MSF. They master basic software, particularly the Microsoft Office suite. They are fluent in Norwegian and English. They are eager to learn and develop themselves further.

Job description

• Answering incoming calls and referring people to the relevant department
• Welcoming visitors and notifying relevant colleagues of their arrival
• Updating the information screen on a daily basis
• Assist the HR department in scheduling briefings and debriefings of field staff
• Assist office staff and Board members in booking travels and hotels
• Manage incoming post, opening mail and distributing it internally
• Manage outgoing post, including parcel deliveries
• Assist the facilities Manager in tasks including (but not limited to):
• Stock management and purchase of office supplies
• Cash box management for small disbursements by employees and volunteers
• Coffee machine management
• Making sure that common areas are nice and tidy
• PC & projector rental
• Postal franker management
• Security brief for office employees (including keys, alarm codes and access control)

Qualifications

• Experience in working at a reception, or eagerness to develop the appropriate skills
• Fluency in written and spoken English and Norwegian
• Good knowledge of MS Office and computer systems

Personal qualities

• Excellent people skills
• Strong service orientation
• Affinity with the social mission of MSF

We offer

• A 50% part time position
• A dynamic international working environment
• Salary according to MSF Norway's salary policy

Miscellaneous info

• Travel: No travelling required

Location:Hausmannsgate 6, 0181 OsloContact info:Helene Sandberg, Personalrådgiver, helene.sandberg (at) legerutengrenser.noKey info:Advertiser: Leger Uten Grenser Norge (MSF)Ref. nr.: 3044065725Part timeStart date: 27/06/2016Number of positions: 1For online application form:

GJELDER