id: MDMxMjE5MDEwMDAzMjQgMjYx

reference: 03121901000324

documentId: 03121901000324

connectionPointId: 261

Stillingstittel: Are you our next Receptionist?

Stillingsbeskrivelse:

WHAT YOU'LL DO
You solve problems before anyone knows that a problem exists! As a dynamic, driven Receptionist, you will work with little direction to ensure that the reception and administrative functions are performed professionally and efficiently. You will independently handle reception routines, recurrent tasks and responsibilities including maintaining a high standard of reception area and conference rooms. You will identify and manage the right priorities and processes to ensure that the daily interaction with clients, visitors, internal staff and suppliers are performed seamlessly.

YOU'RE GOOD AT
Client and Internal Services
- Switchboard & Phone Systems: Operating the switchboard, ensuring efficient and prompt turnaround of messages and acting as super user on internal telephone systems/ internal AV & IT equipment
- Reception, office services and catering: Maintaining the reception area to an excellent standard, managing the conference rooms; keeping them tidy and presentable. Coordinating catering and assist with external/internal meetings & events. Following-up on maintenance requests, co-operate with landlord and assist with booking taxis, taxi cards for staff and transportation. You are also good at managing internal services (e.g.; massage, newspapers, and mail).
- Security & safety: Maintaining close communication with the landlord personnel and ensure compliance with the BCG's Safety and Security guidelines, administering and allocating access badges and keys.

Finance Administration/Support
- Following-up with vendors on office related purchasing invoices and on budget for own responsibility areas. Code, scan and process invoices with help of the finance department.

Back-up for Office Assistant & Reception Coordinator
- Close co-operation on daily basis and back up.

YOU BRING EXPERIENCE & Qualifications
Experience
- A minimum of 2-3 years relevant working experience: preferably in an international environment
- Intermediate skills in: Outlook, Word, PowerPoint and Excel
- Fluency in Norwegian: One or more Scandinavian language and excellent written and oral English

Qualifications
- Excellent time management skills; you have clear systems and composure to deal with multiple tasks at once including very strong organizational and administrative skills paying close attention to detail
- Service minded, positive and possess a can-do attitude -- you are highly professional and diplomatic, you know when to ask for help or advice, are perceptive and practical.
- You have the ability to work without supervision, prioritize tasks, communicate professionally and effectively with both internal and external counterparties and handle highly confidential material and information appropriately.
- You are a team player and a role model; diplomatic, loyal, confident and conscientious but also a creative thinker, interested in the bigger picture.
- Service minded displaying tact, patience and the ability to handle stressful situations but also showing flexibility to adapt to a dynamic and fast paced business environment

YOU'LL WORK WITH
You will be working within a closely knit team of 3 led by the Reception Coordinator, and be part of the Operations team, reporting to the Business Services Manager. You will work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. The Reception Coordinator will be a great resource for support and trouble-shooting, and will, together with your manager provide developmental guidance and support as you grow your career at BCG.

Last application date: Please submit your application through our BCG Career website as soon as possible but no later than February 4th, 2019.

Se annonse

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numberOfPosts: 1

jobCategoriesCodes_0: http://data.europa.eu/esco/isco/C4224

abstractJV_contact_0: See jobabstractJV_description

contractTypeCodes_0: fulltime

Arbeidsgiver Navn: THE BOSTON CONSULTING GROUP

source: NAV