id: MDMxMjE5MDIwMDAxNzAgMjYx

reference: 03121902000170

documentId: 03121902000170

connectionPointId: 261

Stillingstittel: Personal Assistant to HM Ambassador (NOR19.038)

Stillingsbeskrivelse:

Main Duties and Responsibilities:

• Organise the Ambassador's diary, calls and visit programmes. Arrange travel, internal and external meetings (including agendas and action points) and reply to invitations. Liaise with other Embassy sections;

• Manage the Ambassador's office, including tracking emails, correspondence, filing and keeping the contacts database up-to-date. Effective management of digital information in line with legal requirements. Arrange events at the Residence including the planning and delivery of the annual Queen's Birthday Party (QBP);

• In coordination with the Residence Manager; compile guest lists and issue invitations. Manage the Embassy's top contacts map, and organise proactive outreach. Co-ordinate between Embassy teams and the Residence, and support in person as necessary.
  Essential qualifications and experience

  • Oral and written fluency in English and Norwegian;
  • Minimum 2 years of experience as a Personal Assistant and/or Office management;
  • Experience in engaging with external and senior stakeholders;
  • Strong organisational skills, including an ability to deliver high quality work to deadlines;
  • Effective communication skills for the telephone, correspondence and face-to-face contact;
  • An interest in working collaboratively to develop the strong relationship between the United Kingdom and Norway;
  • Proven IT competence with the full range of Microsoft Office software and other standard office technology.

  Desirable qualifications and experience

  • Competent IT experience would be an asset;

  • University Degree.

    Required competencies

    Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Engaging Internationally

    Terms and Conditions

    This is a full-time permanent contract. The working hours are 37.5 per week.

    Employees recruited locally by the British Embassy Oslo are subject to terms and conditions of service in accordance with Norwegian employment law.

    All applicants must have the right to live and work in Norway. The Embassy does not sponsor work permits.

    The successful candidate will be subject to professional background check and security clearance.

    Starting salary (NOK) 450 828 p.a.

    Next stepsSubmit your application and CVs at the job portal provided at the following https://fco.tal.net/vx/appcentre-ext/brand-2/candidate/so/pm/4/pl/1/opp/8228-Personal-Assistant-to-HM-Ambassador-NOR19-038/en-GB

    Please note: We will only accept applications submitted through our job portal.

    A short-list of applicants will be invited to interview by a Selection Panel. Unfortunately, we are not be able to contact applicants who have not been invited to interview.

    The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Se annonse

PAM

numberOfPosts: 1

jobCategoriesCodes_0: http://data.europa.eu/esco/isco/C4110

abstractJV_contact_0: See jobabstractJV_description

contractTypeCodes_0: fulltime

Arbeidsgiver Navn: British Embassy

source: NAV